TITLE OF POST: Executive Assistant
LOCATION: Dublin
REPORTING: Director of Housing Development & Communications
SALARY: Negotiable
HOURS OF WORK: Full-Time
ABOUT PETER MCVERRY TRUST: Established in **Apply on the website** by
Fr Peter McVerry the charity works with individuals at risk of, or
experiencing homelessness, primarily in the Dublin region. Peter
McVerry Trust provides a wide range of services in the areas of
prevention, housing, homelessness, under **Apply on the website**s
residential and drug treatment.
OUR VISION: ?An Ireland that supports all those on the margins and
upholds their rights to full inclusion in society.?
OUR MISSION: Peter McVerry Trust is committed to reducing homelessness
and the harm caused by drug misuse and social disadvantage. Peter
McVerry Trust provides low-threshold entry services, primarily to
younger persons with complex needs, and offers pathways out of
homelessness based on the principles of the Housing First model and
within a framework that is based on equal opportunities, dignity and
respect.
We are currently recruiting for the role of Executive Assistant to the
Director of Housing Development and Communications. The successful
candidate will have experience of working in a busy office environment
and will be expected to be a highly effective administrator, with a
proven track record of independently managing complex scheduling at a
senior executive level. The successful candidate will be responsible
for assisting the director on a number of key issues.
1. KEY RESPONSIBILITIES INCLUDE:
* Provide comprehensive support of the day-to-day duties of Director
through effective:
* Diary and Outlook calendar management
* Co-ordination of meeting arrangements (both virtual and physical)
and minute taking;
* Collation of briefing papers and reports (as required);
* Anticipation of administrative and logistic requirements.
* Manage and process travel requirements.
* Manage business correspondence of a highly confidential and
sensitive nature to ensure the recording and issuance of responses to
all such communications in a timely, sensitive and discrete manner
* Act as liaison contact point between the Senior Management to
ensure an efficient and effective flow of information and
communications.
* Manage communications from the wider organisation and from Senior
Managers to the Director, to include scheduling and hosting both
formal and informal meetings and internal communications.
* Assist with collation of various management information inputs as
required.
* Enthusiastic can-do attitude with demonstrable use of initiative
in previous roles and a level of flexibility required to ensure the
execution of the role to a high stand
2. CHANGE IN WORK PROGRAMME:
* It may be necessary, from time to time, for workload to be
re-prioritised in order to accommodate workloads in other areas of the
organization. Due notice and consultation will be given.
3. TO HAVE A POSITIVE AND ENTHUSIASTIC ATTITUDE IN WORK:
* In your interactions with management, staff and residents of the
Peter McVerry Trust.
* In your interactions with external agencies while representing the
Peter McVerry Trust.
4. OTHER DUTIES:
* Any other duties as designated by your line manager.
PERSON SPECIFICATION:
QUALIFICATIONS, SKILLS & EXPERIENCE:
* Essential competencies: Commitment to providing the highest level
of service, respect for others, communication skills? oral, aural
and written, professionalism, resilience and positive outlook and
effective team working
* 2+ years related PA experience at a senior level, to include
experience of working on own initiative and as part of a team, in an
environment with a varied and heavy workload,?Proficient and
experienced in MS Office suite of applications
* Proficient and experienced in virtual collaboration tools
(Microsoft Teams, etc.)
* Professional discretion appropriate to handling confidential
information and dealing with Senior Executives and equivalent external
parties.
* Strong relationship management skills.
* Ability to distinguish core issues and prioritise accordingly.
* Excellent verbal and written communication, in particular the
ability to relate to Senior Executives, staff and external
stakeholders.
TO APPLY PLEASE DOWNLOAD THE APPLICATION FORM AT:
We need : English (Good)
Type: Permanent
Payment:
Category: Others
